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Administrative Assistant - USA

Administrative Assistant - USA

Assist Dynamic Women in Missions with administrative needs and travel coordination at Headquarters in Greenwood, IN. 

Responsibilities 

  • Coordinate meetings.
  • Communicate the purpose and strategies for Dynamic Women in Missions internally and externally.
  • Coordinate and maintain the filing of electronic media and documents (SharePoint, T-Drive, Dropbox, etc.). 
  • Maintain file management, version control, logging and reporting for incoming and outgoing files to support operations.
  • Assist with logistics for events.
  • Monitor traveling activity. 
  • Be the go-to person for any relevant matter from booking tickets and acquiring visas to reconciling expenses and ensuring travel safety.
  • Administer, manage and monitor travel policies, guidelines, and budget in order to ensure efficient and risk free short-term mission travels.
  • Manage logistical arrangements and operations as outlined by OMS leadership, travel agencies and other vendors. 
  • Coordinate with OMS field personnel all pertinent logistics.
  • Maintain application records and copies of passports.

Requirements 

  • Excellent people skills and able to work as a team member.
  • Excellent communication (oral and written) and negotiation skills.
  • Ability to reason and has excellent organizational skills.
  • Ability to learn and operate relevant specialized software programs (e.g., database system, MS Office software, Adobe Acrobat, Publisher, and other software as needed).
  • Understanding of One Mission Society's mission, policies and procedures.
  • Speaking and writing a second language is helpful but not necessary. 

This is a support-based position that involves raising financial support through ministry partners for salary and other expenses.

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